We’ve all received emails that take forever to get to the point—or worse, leave us more confused than when we started. The same thing can happen when working with AI. If your prompt is wordy, vague, or filled with jargon, you’re unlikely to get the response you want.
The secret to getting great results from AI is simple: write clearly and concisely. Here’s how to do it.
Why Clear Language Matters
Think of your prompt as a set of instructions. The AI can’t read your mind—it only knows what you tell it. If your language is fuzzy, the response will be too.
Example:
Unclear prompt:
“Can you talk about the thing with the stuff that helps people do better at the work they’re doing?”
Clear prompt:
“Suggest three time-management techniques for remote workers.”
See the difference? One leaves everything open to interpretation. The other tells the AI exactly what you need.
How to Write Clear, Concise Prompts
1. Use Simple Words
You don’t need to sound smart—you need to be understood. Choose common words over complex ones.
Instead of:
“Utilize facilitation strategies to optimize collaborative outcomes.”
Try:
“How can I help my team work together more effectively?”
2. Be Specific
Include details that narrow down the focus. The more precise you are, the more relevant the response.
Instead of:
“Tell me about history.”
Try:
“Explain the causes of the Industrial Revolution in Britain in simple terms.”
3. Keep It Short
Long, rambling prompts can confuse the AI. Stick to what’s necessary.
Instead of:
“I’m wondering if you could maybe give me some ideas about how to improve my sleep because I’ve been having trouble lately and I’m not sure why.”
Try:
“Suggest five science-backed ways to improve sleep quality.”
4. Avoid Jargon and Acronyms
Unless you’re sure the AI will understand them, spell things out.
Instead of:
“How do I implement SEO for my B2B SaaS?”
Try:
“What are the best practices for improving search engine rankings for business software?”
5. Use Direct Questions
Phrase your prompt as a clear question or request.
Instead of:
“It would be great if you could help me come up with a plan for learning Spanish.”
Try:
“Create a 30-day beginner’s plan for learning Spanish.”
What to Do When You Need to Explain Something Complex
Even complicated ideas can be communicated clearly. Here’s how:
- Break it down:
“Explain how neural networks work in three steps.” - Use an analogy:
“Describe blockchain technology using a simple analogy.” - Ask for examples:
“Give me real-world examples of supply chain management in action.”
Real-World Prompt Makeovers
Before:
“I need something about leadership for my team.”
After:
“Write a short motivational message for my sales team about resilience after a tough quarter.”
Before:
“What’s the deal with climate change?”
After:
“List the main causes of climate change and three actions individuals can take to reduce their carbon footprint.”
Final Thought: Clarity Is Kindness
Writing clear prompts isn’t just about getting better answers—it’s about respecting the AI’s role as a tool. When you’re clear and concise, you make it easier for the AI to help you. And in return, you get responses that are useful, accurate, and tailored to your needs.